A group booking is an appointment where more than one person can book the same time. Set how many people can book each time, and how many places one visitor can take. CaliDiary keeps count as people book, stops at the limit, and never lets two people take the last place. It works on every plan, including Free.
Choose how many people can book each time, and how many places one booking can take.
Group sessions can be free, with no payment step, or paid by card, bank transfer or on the day.
The last place goes to exactly one person, and a full session joins the waiting list on Solo and Pro.
Set the people who can book the same time, and the places one visitor can take.
Free or paid, at the times you choose.
Each booking takes its places until the session is full.
Many bookings are not one-to-one: a first-aid briefing with 12 places, a council information session, a volunteer shift that needs six people, a seminar for clients, or a co-working room with 20 desks. In CaliDiary these are appointments, set on the appointment booking set-up:
Visitors see the times that still have room, choose how many places they need (if you allow more than one), and book.
Places are counted at the moment of saving, inside the same lock that prevents double bookings. When two people try to take the last place at once, the first gets it and the second is told straight away, shown the times that still have room, and keeps what they typed. A session can never end up over its limit.
The same settings cover "20 desks, each visitor books one or more": an appointment booking set-up where 20 people can book the same time and, say, one visitor can take up to 2 places. Booking whole rooms, rooms of different sizes, or equipment as a resource alongside a person is on Pro, under rooms, desks and equipment.
| Feature | Plans |
|---|---|
| People per time and places per visitor | Free, Solo, Pro |
| Timetables, levels, minimum numbers | Free, Solo, Pro |
| Class passes (packs of sessions) | Solo, Pro |
| Courses and memberships | Pro |
| Waiting list for full sessions | Solo, Pro |
| Events with ticket types and QR tickets | Solo, Pro |
One-to-one lessons, free tasters and small revision groups, booked by parents.
Free resident appointments, information sessions and requests checked before they are confirmed.
Shifts with several places each, free sign-up, reminders and a link to cancel.
Free advice appointments and call-backs, with sensitive details kept on your own site.
Tax return appointments, discovery calls and documents before the meeting.
Mats in group classes, private sessions and free first classes.
Two people can never book the same time, even when they press Book at once.
Customers book themselves, day or night: no phone tag, no back-and-forth emails.
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Book a room whole or by the seat, and let a service need a room as well as a person.
When a time is full, people join a list and are offered freed places by email.
Not every booking needs a price: free, pay later, bank transfer or card, chosen per service.
Start on the free plan, with no booking limit. Upgrade only when you need to.
