CaliDiary lets embassies, consulates and visa centres offer appointments on their own WordPress website. Applicants choose the service and the office, upload the documents you ask for, and their time can be held until staff confirm it. Busy days stay orderly, fake bookings are kept out, and applicants' details stay on your own website.
Consular Section, Northland EmbassyBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
The Consular Section of the Northland Embassy (a made-up embassy) replaces its morning queue with booked appointments. Applicants choose the service, then a time, and arrive with a confirmation email showing their booking reference.
The booking form asks applicants to upload a passport scan and supporting letters. Staff review them while the time is held as a request, then accept, or decline with a note about what is missing, so nobody travels to an appointment that cannot go ahead.
On Pro, the embassy and two consulates are locations, each with its own staff and services. Applicants choose the office first and only see times when someone there offers that service.
Where a fee applies, applicants pay it by card when they book, through the office's own payment account, and every payment is recorded against the booking with a numbered invoice.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Visa application appointmentRequests you approve | 20 min | $60 |
| Passport renewal | 15 min | $90 |
| Document legalisation | 10 min | Free |
| Biometrics appointment | 10 min | Free |
| Citizens information session30 places | 60 min | Free |
Hold the time and decide yourself whether to accept or decline each booking.
Customers send documents and photos with their booking; files stay private on your site.
Customers choose where to come first; each place has its own people and services.
A hidden spam trap and booking limits, and Google reCAPTCHA with your own keys.
Every customer can book, by keyboard, screen reader or touch. Tested to WCAG 2.2 AA.
Bookings and customer details stay in your own website. We never see them, so never sell them.
Consular and visa services usually have several staff and more than one office, which needs Pro: unlimited people and locations, staff sign-in without WordPress dashboard access, and branch managers who see only their office. A single honorary consul can start on Solo, which adds document uploads and card payments.
Appointment slots at consular and visa offices are precious. CaliDiary checks every booking again inside a database lock, so a slot can never be given to two applicants, and limits how many bookings one visitor can make in a short time, so nobody can sweep up a whole morning. A hidden spam trap catches automated form-fillers, and Google reCAPTCHA can be added with your own keys. The booking lock and spam protection work on every plan.
Many applications fail because a document is missing. On Solo and Pro, the booking form can ask for uploads: passport scans, letters, photographs. Files are checked by their contents, stored in a private folder that blocks web access, and opened only by signed-in staff. With I'll confirm each booking myself, the time is held while staff review the documents, then accepted, or declined with a reason, before anyone travels.
On Pro, each office is a location with its own staff, services and working hours, including national holidays as special dates. Applicants choose the office first, then see only the times someone there is free. Staff sign in on your own website to see their own diary, and branch managers see everything at their office.
Where a service carries a fee, applicants can pay by card when they book, through your own Stripe, PayPal or Mollie account, with no fee from CaliDiary. Free services book straight through. Every payment is recorded against the booking, and Solo and Pro make numbered invoices and credit notes.
The booking form is built and tested to WCAG 2.2 AA, working by keyboard and with screen readers in light and dark mode. Applicants' details and documents stay in your own database and on your own server, never on CaliDiary's, and WordPress's export and erase tools include them.
Encrypting sensitive answers in the database, and text reminders through your own provider, are on the roadmap. See the features page and pricing for everything that works today.
Free resident appointments, information sessions and requests checked before they are confirmed.
Visa consultations, interpreters and notary appointments, with documents first.
Office hours, careers and advice appointments, and workshops with a set number of places.
Free first calls, paid consultations and conflict checks before you confirm.
Start on the free plan, with no booking limit. Upgrade only when you need to.
