CaliDiary is coming soon: a free booking plugin for WordPress, with Solo and Pro plans for payments and teams. See the plans
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Product Your data stays on your websiteOnline payments and depositsInvoices and credit notes, built inWorks with the tools you already useBooking forms that ask the right questionsTeam sign-in, no dashboard accessAccessible to every customerSafe, signed updates All features
Booking kinds AppointmentsGroup bookingsRequests you approveFree bookingsSeveral services in one visitClasses and coursesEvents with ticketsRooms, desks and equipmentWaiting list
Industries Professional servicesClinics and healthSalons and beautyTraining, classes and coursesPet careHome and autoPublic sector and educationCreative and eventsCommunity, charities and volunteering All 51 industries
Compare CaliDiary vs AmeliaCaliDiary vs BooklyCaliDiary vs LatePointCaliDiary vs BookneticCaliDiary vs BookingPressCaliDiary vs Simply Schedule Appointments All comparisons
Pricing
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Customers and privacy

Privacy by design: your bookings stay on your website

CaliDiary is a WordPress plugin, so bookings, customers' details, answers and uploaded files are stored in your own website's database and on your own server. They never reach CaliDiary's servers. WordPress's export and erase tools include CaliDiary's data, and suggested wording for your privacy policy is provided.

Available Plans: Free, Solo, Pro
Start free How it works
Illustration: where CaliDiary keeps each kind of data.
Your data stays on your website

What it does for you

Your website

Bookings stay on your site.

Bookings, customers, answers and files live in your own WordPress database and server.

  • Never on CaliDiary's servers
  • Every plan
Requests

Export and erase in WordPress.

WordPress's own privacy tools include everything CaliDiary holds about a person.

  • Invoices kept for your accounts
  • Files deleted on erasure
Policy

Wording for your privacy policy.

Suggested text describes what the booking form collects, including uploaded files.

  • Adapt it to your business
  • Encrypted answers on the roadmap
How it works

Set up in minutes

  1. Install CaliDiary

    Data stays in your WordPress database.

  2. Add the policy wording

    From Settings › Privacy.

  3. Answer requests

    With WordPress's export and erase tools.

Plans

What each plan includes

Feature FreeSoloPro
Your data stays on your website
Data stays on your site; export and erase tools
Encrypted answers to questions you mark sensitive
Appointment and customer notes encrypted at rest
Activity log: who made, changed, moved, cancelled or paid each booking

See prices and every plan

In detail

Everything about your data stays on your website

Where the data lives

Data Where it is stored
Bookings, services, hours Your WordPress database
Customers' details and answers Your WordPress database
Private and appointment notes Your WordPress database, staff only
Uploaded files and live photos A private folder on your server that blocks web access
Invoices and payment records Your WordPress database
Your licence (Solo and Pro) Checked with our licence server, which receives your licence key, your website's address and the CaliDiary Pro, WordPress and PHP version numbers; never booking or customer data

This is the design rule behind CaliDiary: businesses' bookings and their customers' data never reach our servers. The future business app will talk directly to your website for the same reason.

Requests from your customers

  • Export: WordPress's Tools → Export Personal Data includes CaliDiary's bookings, answers and invoices for that email address.
  • Erase: Tools → Erase Personal Data removes their personal details, deletes their uploaded files, and keeps payment amounts and invoices your accounts need (the eraser says so).
  • Remove personal details on a customer's profile does the same from the Customers screen.

Help with your privacy policy

CaliDiary adds suggested wording to WordPress's Settings → Privacy → Policy Guide, describing what the booking form collects, including uploaded files. Adapt it to your business.

Security details

  • Uploaded photos lose their hidden location data; files are checked by their contents and opened only by signed-in staff.
  • Customers' view-or-cancel links are worked out from your site's secret key, so no secret is stored, and only a fingerprint of each invoice link is kept.
  • Every action in the admin checks the person's permission, and every form is protected against forged requests.
  • Spam protection: a hidden spam trap, per-visitor limits, and Google reCAPTCHA with your own keys.
Who uses it

Where privacy matters most

Browse all 51 industries

Works well with

File uploads and live photo

Customers send documents and photos with their booking; files stay private on your site.

Available Plans: Solo, Pro

Spam protection

A hidden spam trap and booking limits, and Google reCAPTCHA with your own keys.

Available Plans: Free, Solo, Pro

Accessible to every customer

Every customer can book, by keyboard, screen reader or touch. Tested to WCAG 2.2 AA.

Available Plans: Free, Solo, Pro

See every feature Compare the plans

Questions about your data stays on your website

Does CaliDiary ever receive my customers' data?
No. Bookings, customers' details, answers and files stay on your website. Our servers only know about our own customers: who bought a licence, which websites use it, and the software versions those websites run.
Do you sell my data or my customers' data?
No. Your customers' details never reach our servers, so we cannot see them, share them or sell them. For your own CaliDiary account, we keep only what we need to sell you a plan and help you, and we do not sell your personal data. See our privacy policy.
Is CaliDiary GDPR compliant?
Compliance depends on how you run your business; no software can make you compliant on its own. CaliDiary gives you the tools: data kept on your own site, export and erasure, suggested privacy-policy wording, and files stored privately.
Who is the data controller?
You are, for your customers' data. Because the data never reaches us, we do not process it on your behalf. See our data processing page.
Are sensitive answers encrypted?
Encrypting sensitive answers (such as health questions) in the database is on the roadmap for Solo and Pro. Today they are protected by your website's own security, like the rest of your WordPress data.

Try CaliDiary on your own website.

Start on the free plan, with no booking limit. Upgrade only when you need to.

Start freeSee pricing and plans