Private clinics and GPs
GP appointments, health checks and follow-ups, kept on your own site.
Clinics and health
Online booking for clinics and health practices
Clinics need booking that respects each clinician's hours, asks the right questions before the appointment, and keeps patients' information private. CaliDiary does this on your own WordPress website: bookings, answers and uploaded files stay in your database and on your server, never on ours.
8 industries in clinics and health
Physiotherapists
Assessments, follow-ups and rehab classes, across your clinics.
Counsellors and therapists
Introductory calls, weekly sessions and requests you approve.
Dentists and dental practices
Check-ups, hygienist visits and emergency appointments.
Chiropractors, osteopaths and sports massage
New patient assessments, treatments, massage and acupuncture.
Opticians and hearing clinics
Eye tests, lens fittings, hearing tests and hearing aid fittings.
Pharmacies: consultations and vaccinations
Vaccination clinics, travel consultations and health checks.
Speech, occupational therapy, podiatry and nutrition
Speech therapy, OT, podiatry, nutrition and dietetics appointments.
What clinics have in common
- Different appointment lengths: a long first assessment, shorter follow-ups. Each service keeps its own length and buffers, and only times where the whole appointment fits are offered.
- The right clinician: patients choose the service first, then a clinician who provides it, or the first one free.
- Questions before the visit: the booking form builder asks what you need; on Solo and Pro, follow-up questions appear only when relevant, and patients can upload letters or photos.
- Privacy: answers, files and staff-only appointment notes stay on your own website. Encrypting sensitive answers in the database is on the roadmap.
- Fewer missed appointments: confirmation and reminder emails, each with a link to cancel so the time is freed.
- More than one site: patients choose where to come, and working hours by location show only the days each clinician is there.
Most used
Features clinics businesses rely on
Team scheduling
One booking form for the whole team, each person with their own hours and services.
Booking forms that ask the right questions
Know what each booking is about before it starts, with no chasing details by email.
Customer profiles and history
Every visit, answer and private note for each customer, in one place.
Your data stays on your website
Bookings and customer details stay in your own website. We never see them, so never sell them.
Several locations
Customers choose where to come first; each place has its own people and services.
Email confirmations and reminders
Automatic confirmations and reminders, so customers turn up or cancel in good time.
Questions, answered.
Where is patient information stored?
In your own WordPress database and, for uploaded files, a private folder on your server. It never reaches CaliDiary's servers.
Is CaliDiary a clinical records system?
No. It is booking software. It keeps bookings, the answers given when booking and short appointment notes for staff; clinical records belong in your clinical system.
Can each clinician have their own hours and services?
Yes. Each person has their own weekly hours, breaks and time off, and offers only the services you choose. On Pro there is no limit on the number of clinicians or locations.
Get your evenings back.
Start on the free plan, with no booking limit. Upgrade only when you need to.