CaliDiary lets patients book check-ups, hygienist appointments and free cosmetic consultations on your dental practice's WordPress website. Each dentist and hygienist has their own hours and services, emergency slots can be released on the day, and patients' details stay in your own website's database.
Brightwater DentalBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
At Brightwater Dental (a made-up practice), check-ups are offered by the dentists and hygiene appointments by the hygienists. Patients choose the service first, so they only ever see the people who provide it, or simply the first one free.
Emergency appointments have their own booking set-up with no minimum notice and a booking window of one day, so patients in pain can book for today, while routine check-ups still need notice and can be booked weeks ahead.
Whitening and aligner consultations are free and held as requests. The form asks what the patient is hoping for and, on Solo or Pro, invites a photo of their smile. The treatment coordinator accepts the ones the practice can help.
New patients answer a short set of questions about medication and medical conditions, with follow-ups that appear only when needed. Reception sees the answers in the booking window before the appointment.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Check-up | 20 min | $65 |
| Hygienist appointment | 30 min | $80 |
| Emergency appointmentIts own booking set-up, same day only | 20 min | $95 |
| New patient examination | 40 min | $110 |
| Whitening consultationRequests you approve | 20 min | Free |
One booking form for the whole team, each person with their own hours and services.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Know what each booking is about before it starts, with no chasing details by email.
Hold the time and decide yourself whether to accept or decline each booking.
Every visit, answer and private note for each customer, in one place.
Customers choose where to come first; each place has its own people and services.
A practice where dentists, hygienists and therapists all take bookings needs Pro: unlimited people and locations, each with their own hours and services. A dentist working alone can start free or use Solo for follow-up questions, uploads and invoices.
A dental practice runs several diaries at once: dentists, hygienists, therapists, sometimes more than one surgery or site. In CaliDiary, each person has their own hours, breaks and time off, and offers only the services they provide. Patients choose a service, then a person or the first one free, and are only offered times that fit the whole appointment plus the cleaning buffer after it.
With more than one site on Pro, patients choose where to come first and only see that site's team and times. Working hours by location let a hygienist split the week between two practices.
Every patient gets a confirmation and an email reminder before the appointment, each with a link to cancel if they can't come, so the time is freed rather than wasted. On Solo and Pro, several reminders can go out before each appointment, a waiting list offers freed times to the next patient, and long treatments can take a deposit by card. Text message reminders are on the roadmap.
Answers to medical questions, uploaded photos and appointment notes are stored in your own WordPress database and a private folder on your server, visible only to signed-in staff. WordPress's export and erase tools include CaliDiary's data for patients' requests. Encrypting sensitive answers in the database is on the roadmap. Your clinical records stay in your practice management system.
Treatments can be paid on the day, or before by bank transfer with the patient's own reference. Free consultations have no payment step. On Solo and Pro, numbered invoices are made on your own website. Patients can also pay by card, in full or as a deposit, through your own Stripe, PayPal or Mollie account.
On Solo and Pro, a check-up and a hygiene appointment can be booked as one visit, back to back. On Pro, surgeries and equipment can be booked as resources, so a treatment is only offered when the right room is free. See every feature and its plan on the features page.
GP appointments, health checks and follow-ups, kept on your own site.
Assessments, follow-ups and rehab classes, across your clinics.
Consultations first, treatments you approve, and aftercare reviews booked in.
Introductory calls, weekly sessions and requests you approve.
Start on the free plan, with no booking limit. Upgrade only when you need to.
