CaliDiary lets co-working spaces and studios take bookings on their own WordPress website. Visitors book a hot desk, a meeting room or a studio by the hour or for the day, choose a room big enough for their group, and pay by card. Members get their own discount, and nothing is ever double booked.
Foundry WorkspaceBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Foundry Workspace (a made-up co-working space) offers 20 hot desks. A day pass is a full-day service with 20 places, so each visitor books one desk and the day stops taking bookings when all are taken.
On Pro, each meeting room is a resource with its own capacity. A visitor booking for 8 people is only offered rooms that seat 8 or more, and "any suitable" picks the smallest one that fits, keeping the boardroom free for bigger groups.
The podcast studio needs the room and, for some sessions, an engineer. A time is only offered when both are free, and the booking form asks how many microphones are needed.
Members get a discount code for meeting rooms and studios. The discount comes off before VAT, and the invoice shows it.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableBook a room whole or by the seat.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Hot desk day pass20 places | Full day | $25 |
| Meeting roomRoom booked whole | 1 h | $30 |
| BoardroomSeats 14 | 1 h | $60 |
| Podcast studio | 2 h | $70 |
| Tour of the space | 20 min | Free |
Book a room whole or by the seat, and let a service need a room as well as a person.
Several people book the same appointment time, up to the limit you set.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Codes customers enter when booking, for offers you choose to run.
Numbered invoices with VAT lines and credit notes, made on your own site. No add-on to buy.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Hot desks as places per time work on every plan, and Solo adds card payments, discount codes and invoices. Rooms with their own capacity, booked whole or by the seat, and studios that need a room and a person, are on Pro.
A co-working space sells three different things: a seat among many, a room for one group, and specialist spaces such as studios. CaliDiary handles all three. Hot desks are a day-long service with a set number of places, so 20 desks means 20 bookings a day. On Pro, rooms are resources with a capacity, booked whole by one group or by the seat, and a studio can need a room and a person at the same time.
Every booking is checked again inside a database lock, so the last desk or the 10:00 slot in the boardroom goes to exactly one person, even if two people press Book at once. Buffers after each room booking leave time to tidy, and two-way calendar sync keeps staff calendars in step. More on the booking lock.
Visitors pay by card when they book, through your own Stripe, PayPal or Mollie account, with no fee from CaliDiary. Members use discount codes, the discount comes off before VAT, and every booking gets a numbered invoice on Solo and Pro. Company bookings can pay by bank transfer with their reference instead.
A free tour of the space books straight through with no payment step, and open days can be group sessions with a set number of places.
Text reminders through your own provider are on the roadmap. Hire that runs over several days is not something CaliDiary is built for. See the features page and pricing.
Cookery and art classes, tours, escape rooms and training workshops.
Room and hall hire, group sessions, repair cafés and club events.
Portrait sessions, headshots and mini-session days, with the shoot details asked up front.
Venue viewings, menu tastings, fittings and planning meetings.
Start on the free plan, with no booking limit. Upgrade only when you need to.
