CaliDiary lets cleaners and cleaning companies take bookings on their own WordPress website. Customers choose a clean, give the address, the number of rooms and how you will get in, and pick a time. Jobs outside your usual area can be held as requests until you accept them, and payment can be on the day or by bank transfer.
Brightwell CleaningBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Brightwell Cleaning (a made-up company) asks for the address, the number of bedrooms and bathrooms, whether there are pets, and how to get in. The cleaner arrives knowing the job, and the answers stay on the customer's profile for next time.
A tenant books an end-of-tenancy clean. Because these jobs vary, the company uses I'll confirm each booking myself for them: the time is held while the office looks at the photos the tenant uploaded (Solo and Pro), then accepts or declines.
On Pro, each cleaner has their own working days and the services they do. Customers choose "anyone", and the booking goes to the least busy cleaner who is free, with buffers after each job for travel.
Regular customers pay on the day; one-off deep cleans are paid in advance by bank transfer, with the customer's booking reference on the instructions. Anything outstanding shows under To be paid.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Regular home clean | 2 h | $60 |
| Deep clean | 4 h | $160 |
| End-of-tenancy cleanRequests you approve | 5 h | $220 |
| Office clean | 3 h | $110 |
| Free quote visit | 20 min | Free |
Know what each booking is about before it starts, with no chasing details by email.
Hold the time and decide yourself whether to accept or decline each booking.
One booking form for the whole team, each person with their own hours and services.
Show your bank details with a reference, or a payment link per service, then mark as paid.
Every visit, answer and private note for each customer, in one place.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
A cleaner working alone can start on the free plan (up to five services, requests you approve, bank transfer details). Solo adds dropdowns, photo uploads, payment links and invoices, and up to 3 locations if you cover more than one base. A company with several cleaners needs Pro, so each one has their own days and services.
A cleaner who arrives without the key code, or expecting a two-bedroom flat that turns out to be a five-bedroom house, loses the morning. CaliDiary's booking form builder asks what you need before you set off: the address, the size of the property, pets, parking and how to get in. On Solo and Pro, follow-up questions appear only when they apply (parking details only if there is no driveway, for example), and photos can be uploaded with the booking.
Set the days and hours you work, add holidays as time off, and put a buffer after each job for travel and packing up. CaliDiary only offers times where the whole clean, plus the buffer, fits. A minimum notice stops last-minute bookings you can't staff.
Some cleans can't be priced blind. For those services, choose I'll confirm each booking myself. The time is held while you check, nobody else can take it, and the customer is emailed when you accept or decline. Requests not answered before the job would start are declined automatically.
Access details are among the most sensitive things a customer gives you. CaliDiary keeps bookings, answers and notes in your own website's database, never on CaliDiary's servers. Private notes on a customer's profile are for staff only, and WordPress's own export and erase tools include CaliDiary's data when a customer asks.
On Solo and Pro, customers can add extras to one visit (a clean plus an oven clean), pay or leave a deposit by card through your own Stripe, PayPal or Mollie account, and two-way calendar sync keeps your own calendar in step. Text reminders are on the roadmap. See every feature and its plan on the features page.
MOTs, services and repairs, with the registration and the fault asked up front.
Quote visits, boiler services and repairs, with the address and photos up front.
Home and video surveys, photo uploads and moving days secured with a deposit.
Drop-off slots, diagnostics, photos of the damage and deposits for parts.
Start on the free plan, with no booking limit. Upgrade only when you need to.
