CaliDiary is coming soon: a free booking plugin for WordPress, with Solo and Pro plans for payments and teams. See the plans
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Product Your data stays on your websiteOnline payments and depositsInvoices and credit notes, built inWorks with the tools you already useBooking forms that ask the right questionsTeam sign-in, no dashboard accessAccessible to every customerSafe, signed updates All features
Booking kinds AppointmentsGroup bookingsRequests you approveFree bookingsSeveral services in one visitClasses and coursesEvents with ticketsRooms, desks and equipmentWaiting list
Industries Professional servicesClinics and healthSalons and beautyTraining, classes and coursesPet careHome and autoPublic sector and educationCreative and eventsCommunity, charities and volunteering All 51 industries
Compare CaliDiary vs AmeliaCaliDiary vs BooklyCaliDiary vs LatePointCaliDiary vs BookneticCaliDiary vs BookingPressCaliDiary vs Simply Schedule Appointments All comparisons
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Booking kinds

Rooms, desks and equipment: book the place as well as the person

Shared seats work on every plan: an appointment booking set-up where 20 people can book the same time covers 20 hot desks. On Pro, resources let you book a room whole or by the seat, choose rooms by size, and make a service need a room as well as a person, such as a massage that needs a treatment room.

Available Plans: Pro
Start free How it works
Illustration: rooms booked whole or by the seat, and a service that needs a room.
Rooms, desks and equipment

What it does for you

Whole rooms

Rooms offered by size.

A booking for 8 people only sees rooms that hold 8 or more, and takes the whole room.

  • Quantity and capacity for each
  • Any suitable room picks the smallest
By the seat

Desks shared up to capacity.

Hot desks and quiet rooms are booked seat by seat until they are full.

  • Day-long desks work too
  • Maintenance time off
Person and room

A massage needs a therapist and a room.

A time is only offered when everything the service needs is free.

  • Resources on Pro
  • Staff calendar by resource
How it works

Set up in minutes

  1. Add resources

    Name, quantity, capacity and opening hours.

  2. Choose how each is booked

    Whole, or by the seat.

  3. Link services

    A service can need a room as well as a person.

Plans

What each plan includes

Feature FreeSoloPro
Rooms, desks and equipment
Shared seats: places per time and per booking
Resources with capacity and quantity

See prices and every plan

In detail

Everything about rooms, desks and equipment

Shared seats on every plan

On an appointment booking set-up, set People who can book the same time and Places one visitor can take. Example: a co-working space with 20 hot desks sets 20 people per time and up to 5 places per visitor. Each booking takes its places; the time is offered until all are gone, and the booking lock makes sure the last desk goes to one person.

Resources (Pro)

A Resources screen for rooms and equipment, each with:

  • a name, description and optional photo, and its location;
  • a quantity (for example 3 identical meeting rooms) and a capacity (people each one holds);
  • its own opening hours, or the location's, and time off for maintenance.

Each resource is booked one of two ways:

How Example
Whole: one booking takes one unit, whatever the number of people; only rooms big enough are offered "Board room, seats 12": a booking for 8 takes the whole room
By the seat: people share the unit up to its capacity "Quiet room, 10 desks": ten people book the same hour

Services that need a room

A service can need a resource as well as a person (a massage needs a therapist and a treatment room) or a resource and no person (meeting room hire). A time is only offered when everything needed is free. Visitors can choose a particular room or "any suitable", and "any" picks the smallest room that fits, keeping big rooms for big groups. Prices can be per booking, per person or per hour. Staff see a calendar view by resource, showing each unit's bookings.

Who uses it

Places that are booked by the hour

Photographers

Portrait sessions, headshots and mini-session days, with the shoot details asked up front.

Browse all 51 industries

Works well with

Group bookings and places

Several people book the same appointment time, up to the limit you set.

Available Plans: Free, Solo, Pro

Team scheduling

One booking form for the whole team, each person with their own hours and services.

Available Plans: Free, Solo, Pro

Several locations

Customers choose where to come first; each place has its own people and services.

Available Plans: Solo, Pro

No double booking

Two people can never book the same time, even when they press Book at once.

Available Plans: Free, Solo, Pro

Opening hours and time off

Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.

Available Plans: Free, Solo, Pro

Online appointment booking

Customers book themselves, day or night: no phone tag, no back-and-forth emails.

Available Plans: Free, Solo, Pro

See every feature Compare the plans

Questions about rooms, desks and equipment

Can I take desk bookings on the free plan?
Yes, for shared desks or seats. Set places per time (for example 20) and the most places one booking can take. The time is offered until all places have gone.
What do resources add?
Rooms and equipment with their own quantity, capacity, hours and maintenance time off; booked whole or by the seat; and services that need a room as well as, or instead of, a person. Resources are on Pro.
Can a room be hired for a whole day?
Yes: a day-long time works. Bookings that span several days, such as equipment hire or holiday lets, are outside what CaliDiary is built for.
Is restaurant table booking included?
No. Combining tables, covers and walk-ins are a different kind of system and are not part of CaliDiary.

Try CaliDiary on your own website.

Start on the free plan, with no booking limit. Upgrade only when you need to.

Start freeSee pricing and plans