CaliDiary lets removal companies take bookings on their own WordPress website. Customers book a home survey or a video survey, tell you what is moving and from where to where, upload photos of their rooms, and secure their moving day with a deposit. Your surveyors' diaries stay clash-free, and customers' details stay on your own website.
Hartwell RemovalsBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
A family planning a move visits Hartwell Removals (a made-up company) after work and books a free home survey for Saturday morning. The form asks for both addresses, the number of bedrooms and any awkward items, such as a piano. The surveyor sees all of it before setting off, and the family gets a reminder the day before.
For a small flat move, the customer books a 30-minute video survey instead. A meeting link is made for the booking and sent with the confirmation, and the customer uploads photos of each room, so the estimator can check sizes and access before the call even starts.
Once the quote is accepted, the customer books the moving day as a full-day service and pays a deposit by card through the company's own Stripe account. The balance is due before the move, and a numbered invoice with VAT is made on the company's own website.
On Pro, each surveyor has their own hours and the areas they cover, and each depot is a location. Customers choose the nearest depot first, then see only the times a surveyor from that depot is free.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Home survey | 45 min | Free |
| Video surveyWith a video link | 30 min | Free |
| Packing materials drop-off | 30 min | $40 |
| Moving dayRequests you approve | Full day | $150 deposit |
Customers send documents and photos with their booking; files stay private on your site.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Hold the time and decide yourself whether to accept or decline each booking.
One booking form for the whole team, each person with their own hours and services.
Know what each booking is about before it starts, with no chasing details by email.
The free plan handles free surveys for one person with the questions you need. Solo adds photo uploads, dropdown questions, video links, card deposits and invoices with VAT. A firm with several surveyors or crews, or more than three depots, needs Pro.
Most removal enquiries start with "when can you come and look?". Letting customers pick a survey time online, day or night, means fewer calls back and forth and more surveys in the diary. The booking form asks what the surveyor needs to know: both addresses, the size of the home, access issues such as stairs or parking, and items that need special handling. Every answer is kept with the booking and included in the email your team receives.
Not every move needs a visit. A video survey service creates its own meeting link for each booking, so the customer simply clicks the link in their confirmation at the agreed time. On Solo and Pro, the form can ask for photos of each room, or a live photo taken with the phone's camera on Pro, so the estimator arrives at the call already knowing what to expect. Files stay private on your website and are deleted with the booking under your own retention rules.
When a quote is accepted, the moving day becomes a booking of its own. A full-day service blocks the day for one crew so nobody else can take it. With I'll confirm each booking myself, the date is held while you check the crew and vehicle are free, then accepted with one click. Deposits are taken by card through your own Stripe, PayPal or Mollie account, the balance can be due before the move, and every payment is recorded against the booking. Moves that run over several days are outside what CaliDiary is built for; each day is booked on its own.
On Pro, each surveyor or crew leader has their own working hours and the services they offer, and each depot is a location with its own team. Customers choose the depot nearest to them, and the booking lock makes sure two customers never get the same surveyor at the same time.
Addresses, inventories and photos are stored in your own WordPress database and never reach CaliDiary's servers. When a customer asks what you hold about them, WordPress's own export and erase tools include CaliDiary.
Text and WhatsApp reminders through your own provider are on the roadmap. Everything else on this page works today; see the features page and pricing.
Domestic, office and one-off deep cleans, with the address and access details asked up front.
Quote visits, boiler services and repairs, with the address and photos up front.
Viewings, free valuations and surveys, booked online by branch.
MOTs, services and repairs, with the registration and the fault asked up front.
Start on the free plan, with no booking limit. Upgrade only when you need to.
