CaliDiary lets community centres, village halls, faith groups and clubs take bookings on their own WordPress website. Hirers book a room or the hall by the hour, groups fill their sessions, repair cafés hand out free slots, and events sell or give away places. Paid hire and free bookings sit side by side, and everyone's details stay on your own website.
Millbrook Community CentreBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Millbrook Community Centre (a made-up centre) lets the main hall and two meeting rooms by the hour. On Pro, each is a resource with its own capacity, so a group of 60 is only offered the hall. Hirers pay a deposit by card, and the balance is due a week before.
Once a month the centre runs a repair café. Visitors book a free 30-minute slot, say what needs fixing, and the volunteer fixers know what tools to bring.
A faith group holds a community meal with 80 places. People book free tickets, each person gets a QR ticket, and volunteers check people in at the door with a phone.
A Tuesday seniors exercise class and a Thursday toddler group run as classes with places, and regulars use class passes. When a session is full, others join the waiting list.
Appointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableDates, ticket types with their own prices and limits, QR tickets.
AvailableBook a room whole or by the seat.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Main hall hireSeats 120 | 2 h | $50 |
| Meeting room hireSeats 12 | 1 h | $15 |
| Repair café slot | 30 min | Free |
| Community meal80 tickets | 2 h | Free |
| Seniors exercise class20 places | 60 min | $4 |
Book a room whole or by the seat, and let a service need a room as well as a person.
Not every booking needs a price: free, pay later, bank transfer or card, chosen per service.
One-off events with ticket types, their own prices and limits, QR tickets and check-in.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Hold the time and decide yourself whether to accept or decline each booking.
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Free sessions, group places, simple classes and requests you approve are all on the free plan. Solo adds events with QR tickets, card deposits, invoices, waiting lists and class passes. Rooms with their own capacity, booked whole or by the seat, need Pro.
A community centre is a hall for hire on Saturday, a toddler group on Tuesday, a repair café once a month and a meeting room for the residents' association. CaliDiary handles all of them on one booking form. Paid hire and free sessions sit side by side, because the price is set per service, and every booking is checked against the others, so the hall is never double booked. More on free and paid bookings.
On Pro, each room is a resource with its own capacity, booked whole by one group or by the seat. A booking for 60 people is only offered rooms that fit, and time to set up and clear is kept free after each hire. Evening and weekend hire can be held as requests while you check the hirer, and deposits are taken by card or by bank transfer with the hirer's own reference. Solo and Pro make numbered invoices for hire, with VAT if you charge it.
Local groups and clubs run regular sessions as classes with places, with class passes for regulars on Solo and Pro. Full sessions offer a waiting list. On Solo and Pro, clubs and societies can sell or give away tickets for events, with a QR ticket for every guest and check-in by phone at the door.
Free slots book straight through with no payment step, and the form can ask what needs fixing, so volunteers know what to bring.
Hirers' and visitors' details are stored in your own WordPress database and never reach CaliDiary's servers. The booking form is built and tested to WCAG 2.2 AA.
Text reminders through your own provider are on the roadmap. See the features page and pricing.
Hot desks, meeting rooms and studios by the hour or the day.
Free advice appointments and call-backs, with sensitive details kept on your own site.
Free collection slots, checked referrals and volunteer shifts.
Parents' evenings, school tours and admissions meetings, booked free online.
More in community, charities and volunteering All industries
Start on the free plan, with no booking limit. Upgrade only when you need to.
