CaliDiary puts a booking form on your garage's WordPress website. Drivers choose an MOT, a service or a repair, give their registration and describe the problem, and pick a drop-off time that fits your workshop hours. They are reminded the day before, and you can see every booking, payment and invoice in one place.
Hollybank GarageBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Hollybank Garage (a made-up garage) takes cars between 8:00 and 10:00 for full services, and books MOTs through the day. Each service has its own length, so a three-hour service is only offered where three hours are free, and a minimum notice of 24 hours stops same-day surprises.
The booking form asks for the registration number and mileage. On Solo and Pro, a box describing the problem appears only for repairs and diagnostic checks, and drivers can upload a photo of a warning light; on Pro they can take one with their phone's camera there and then.
On Pro, the garage adds its technicians on the Team and locations screen with the services each one does: only the qualified tester takes MOTs, while everyone does services. Time off for one technician only closes their diary, and "anyone" gives the job to the least busy free person.
Most drivers pay when they collect. Staff record the payment with Mark as paid (card, cash or bank transfer), and on Solo and Pro a numbered invoice with VAT is made on the garage's own site and emailed once.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| MOT test | 60 min | $65 |
| Interim service | 2 h | $140 |
| Full service | 3 h | $220 |
| Diagnostic check | 45 min | $60 |
| Free tyre and lights check | 15 min | Free |
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Know what each booking is about before it starts, with no chasing details by email.
Customers send documents and photos with their booking; files stay private on your site.
One booking form for the whole team, each person with their own hours and services.
Numbered invoices with VAT lines and credit notes, made on your own site. No add-on to buy.
Automatic confirmations and reminders, so customers turn up or cancel in good time.
A one-person garage can start on the free plan (one person, up to five services) or Solo for photo uploads, "show only when" questions, invoices and named VAT rates. Once several technicians take bookings, Pro gives each one their own hours and services, and adds the live photo question.
A garage's diary has rules a simple calendar ignores. Services take hours, not minutes. Cars arrive in the morning. Saturdays are short and bank holidays are closed. CaliDiary fits every service inside your opening hours and breaks at its own length, with buffers kept clear, minimum notice and a booking window. Special dates change the hours for one day without touching the rest of the week. See opening hours and time off.
When drivers book online, you get what you would otherwise have to ask for on the phone: the registration, the mileage, whether they will wait, and what the problem is. On Solo and Pro, questions can appear only when they are relevant, so an MOT booking stays short while a repair booking asks for the details.
Every booking is checked again inside a database lock when it is saved. Two drivers pressing Book for the same slot can never both get it, and a phone booking added by staff goes through the same check. Details in no double booking.
Each driver has one profile, recognised by their email address, with every booking, their answers and your private notes, such as "prefers to wait" or "second car is a van". The Bookings and Customers screens download as spreadsheets.
On Solo and Pro, drivers can book several services in one visit and pay a deposit by card, and two-way calendar sync keeps the workshop calendar in step. On Pro, ramps and bays are booked as resources alongside each technician. Text and WhatsApp reminders are on the roadmap. See every feature and its plan on the features page.
Domestic, office and one-off deep cleans, with the address and access details asked up front.
Quote visits, boiler services and repairs, with the address and photos up front.
Home and video surveys, photo uploads and moving days secured with a deposit.
Drop-off slots, diagnostics, photos of the damage and deposits for parts.
Start on the free plan, with no booking limit. Upgrade only when you need to.
