CaliDiary lets clients book cuts, fades and beard trims on your barber shop's WordPress website. They choose a barber or take the first free chair, and only see real free times. Walk-in hours stay free when you want them to, and the client list lives on your own website.
Northside BarbersBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
At Northside Barbers (a made-up shop) three barbers work Saturdays. A regular books Dan by name; a new client picks "anyone" and is given whichever barber is least busy at that time. Both see only times when someone who does skin fades is free.
The shop takes walk-ins on weekday afternoons. Opening hours for online bookings end at 1pm on those days, and a special date opens the full day online in the run-up to Christmas, without changing the normal weekly hours.
A barber working alone from a small unit uses the free plan: one person, five services, email confirmations and a reminder the day before. Clients who cancel use the link in their email, so the slot comes back on the booking form without a phone call.
One person, one customer, a set length.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Haircut | 30 min | $25 |
| Skin fade | 30 min | $28 |
| Beard trim | 15 min | $12 |
| Cut and beard | 45 min | $35 |
| Kids' cut (under 12) | 20 min | $18 |
One booking form for the whole team, each person with their own hours and services.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Customers book themselves, day or night: no phone tag, no back-and-forth emails.
Automatic confirmations and reminders, so customers turn up or cancel in good time.
Customers view, cancel or book again from their email link, so fewer calls for you.
A barber working alone with a short price list can run on the free plan: unlimited bookings, five services, email reminders. Solo adds unlimited services, look busy and photo uploads. As soon as two or more barbers take bookings, choose Pro.
A barber's day is made of short slots back to back. CaliDiary fits each service at its own length, so a 15-minute beard trim can fill a gap a haircut can't, and a 5-minute buffer after each cut keeps time to sweep up without leaving visible gaps. The booking lock makes sure two clients never get the same chair at the same time, even if they book in the same second.
Many shops do both. Set the hours when online bookings are accepted, per day, and keep the rest for the queue at the door. Special dates change the hours for one day only, for a bank holiday or a busy week, without touching your normal week. Details on opening hours and time off.
Every confirmation email has a link to the client's own booking page, where they can cancel. The time goes straight back on the booking form, so someone else can take it. A no-show can be marked as missed and stays on the client's history, and on Solo and Pro you can take a deposit by card when people book.
Client names, numbers and visit history are stored in your own WordPress database. CaliDiary doesn't run a marketplace and never shows your clients other barbers.
Most barber bookings are made on a phone, often on the way somewhere. The booking form is built for that: it works on small screens, shows a short list of services with their prices, and asks only the questions you add. It takes your shop's accent colour and dark or light mode, so it looks like part of your website rather than a third-party page. Clients get a confirmation email straight away, with a link to cancel if their plans change.
If you rent a chair and are building up a client list, look busy on Solo hides a share of your free times, so a new diary doesn't look empty. It never tells clients "only two left"; it simply offers fewer times.
On Solo and Pro, clients can pay or leave a deposit by card through your own Stripe, PayPal or Mollie account, choose a cut plus a beard trim as one visit, and join the waiting list when Saturday is full. Text reminders are on the roadmap. See every feature and its plan on the features page.
Clients choose their stylist and a service that books at the right length.
Facials, massages, waxing and spa days, with rooms and deposits.
Consultations, design uploads, deposits and the right artist for every session.
Full sets, infills and lash lifts at the right length, with patch tests and deposits.
Start on the free plan, with no booking limit. Upgrade only when you need to.
