CaliDiary is a salon booking system that puts a booking form on your salon's own WordPress website. Clients pick a service, choose their stylist or the first one free, and only see times long enough for that service, with clean-up time kept clear. Client details and notes stay in your own website's database.
Jade Hair StudioBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
A client of Jade Hair Studio (a made-up salon) books a full head colour online at 10pm. She chooses Mia, her usual colourist, and only sees times where Mia has two hours free plus fifteen minutes to clean the basin and station afterwards. Mia sees the booking on the Overview screen the next morning.
Anyone booking a colour for the first time is asked whether they have had a patch test with the salon in the last few days. On Solo or Pro, a follow-up question appears only when they answer no, and the answer sits with the booking for the stylist to see.
A stylist who has just gone self-employed and rents a chair has a diary with every slot free. With look busy set to "some" on Solo, about a third of free times are hidden from the booking form, so the page looks like a working diary, while she can still book any hidden time herself.
After each appointment the stylist adds an appointment note: the colour formula, the toner, how long it was left. Next time, whoever does the colour opens the client's profile and sees every past visit and note, without hunting through a paper card.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Cut and finish | 45 min | $60 |
| Restyle consultation | 15 min | Free |
| Full head colour15 minutes clean-up after | 2 h | $120 |
| Root colour | 90 min | $85 |
| Blow-dry | 30 min | $40 |
One booking form for the whole team, each person with their own hours and services.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Hide a few free times so a new diary never looks empty, without pressure messages.
Know what each booking is about before it starts, with no chasing details by email.
Every visit, answer and private note for each customer, in one place.
Your accent colour, light or dark, rounding, and a choice of layouts.
Free covers one person with up to five services. A self-employed or chair-renting stylist usually wants Solo: unlimited services, look busy, choice questions and photo uploads, and the calendar-beside-times design. A salon where several stylists take bookings needs Pro, which has no limit on people.
A salon diary is a puzzle of different lengths: a fringe trim, a two-hour colour, a blow-dry squeezed in before lunch. CaliDiary fits every service inside each stylist's hours at its own length, with the buffers you set before and after. A colour that needs two hours plus clean-up is only offered where two hours and fifteen minutes are free, and the booking lock stops two clients landing in the same chair.
On Pro, each stylist has their own working hours, breaks and time off, and the services they offer. A junior who doesn't do colour yet never appears for colour bookings. Holidays are added as time off, and the online diary simply stops offering those days. See team scheduling.
The booking form takes your salon's accent colour, light or dark mode and corner rounding, so it sits naturally on your website. On Solo and Pro, the calendar-beside-times design shows the calendar and free times side by side on wide screens.
Client details, answers and appointment notes are stored in your own WordPress database, never on our servers. Photos clients upload with a booking (Solo and Pro) are kept in a private folder on your server, only your staff can open them, and their hidden location details are removed.
On Solo and Pro, clients can book several services in one visit, long colour appointments can take a deposit by card, and when a cancellation frees a slot, the waiting list offers it to the next client by email. After the visit, clients can be asked for a review on your own review page. Text and WhatsApp reminders are on the roadmap. See every feature and its plan on the features page.
Quick, back-to-back cuts with the barber clients ask for, or the next free chair.
Facials, massages, waxing and spa days, with rooms and deposits.
Full sets, infills and lash lifts at the right length, with patch tests and deposits.
Consultations first, treatments you approve, and aftercare reviews booked in.
Start on the free plan, with no booking limit. Upgrade only when you need to.
