CaliDiary lets students book a place in your group classes or a one-to-one session on your studio's WordPress website. Each class has a set number of places that never overfill, first classes can be free, and the health questions you ask stay on your own website.
Stillwater StudioBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Stillwater Studio (a made-up studio) has room for twelve mats. Its Tuesday evening mat class is a group session with 12 places. Students book one place each; when the twelfth goes, the class stops being offered, even if two people press Book at the same moment.
A newcomer books a free first class. The form asks whether they have any injuries or health conditions the teacher should know about, and whether they are pregnant. The teacher reads the answers before class; they are kept with the booking, on the studio's own website.
The owner also teaches one-to-one reformer sessions. They have their own length and price, sit on the same booking form as the classes, and keep 10 minutes free after each one to reset the room.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableWhen full, people join a list and are offered freed places.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| First class1 place per booking | 60 min | Free |
| Mat Pilates12 places | 55 min | $14 |
| Vinyasa flow14 places | 75 min | $16 |
| Private session | 55 min | $60 |
Several people book the same appointment time, up to the limit you set.
Not every booking needs a price: free, pay later, bank transfer or card, chosen per service.
Know what each booking is about before it starts, with no chasing details by email.
One booking form for the whole team, each person with their own hours and services.
Automatic confirmations and reminders, so customers turn up or cancel in good time.
Hide a few free times so a new diary never looks empty, without pressure messages.
One teacher can start on the free plan: group places, free first classes and email reminders. Solo adds unlimited classes and services, class passes, card payments, the waiting list, yes / no questions and look busy. A studio with several teachers needs Pro, which also adds courses and memberships.
A studio sells places in a room. In CaliDiary each class is a group session with a fixed number of places, and one booking usually takes one place (or two, if you allow friends to book together). Places are counted inside the booking lock, so a class can never end up with more people than mats.
Teachers need to know about injuries, conditions and pregnancy. Ask on the booking form and the answers stay with the booking, in your own WordPress database, visible only to your staff. They never reach CaliDiary. The "I agree" box can link to your terms or waiver.
On Pro, each teacher has their own hours and the classes they teach, so students can book a named teacher's class. On Pro, rooms and equipment can be booked as resources, such as a reformer room with four machines.
Studios run more than the weekly timetable: a Sunday workshop, a teacher-training taster, a seasonal retreat day in the studio. On Solo and Pro, each can be a one-off event with ticket types (for example early-bird and standard prices), QR tickets and check-in at the door. See events with tickets.
For a new studio, look busy on Solo and Pro can hide a share of free private-session times so the diary doesn't look empty, and free first classes help newcomers try you without a payment step.
On Solo and Pro, students buy class passes and pay by card through your own Stripe, PayPal or Mollie account, and a full class offers freed places from its waiting list. On Pro, courses and memberships sit alongside the timetable. See every feature and its plan on the features page.
PT sessions, free consultations and small groups, wherever you train.
One-to-one lessons, free tasters and small revision groups, booked by parents.
Lessons booked with the pick-up address, at the length the learner needs.
Weekly timetables, class passes, memberships and waiting lists for full classes.
Start on the free plan, with no booking limit. Upgrade only when you need to.
