CaliDiary is coming soon: a free booking plugin for WordPress, with Solo and Pro plans for payments and teams. See the plans
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Product Your data stays on your websiteOnline payments and depositsInvoices and credit notes, built inWorks with the tools you already useBooking forms that ask the right questionsTeam sign-in, no dashboard accessAccessible to every customerSafe, signed updates All features
Booking kinds AppointmentsGroup bookingsRequests you approveFree bookingsSeveral services in one visitClasses and coursesEvents with ticketsRooms, desks and equipmentWaiting list
Industries Professional servicesClinics and healthSalons and beautyTraining, classes and coursesPet careHome and autoPublic sector and educationCreative and eventsCommunity, charities and volunteering All 51 industries
Compare CaliDiary vs AmeliaCaliDiary vs BooklyCaliDiary vs LatePointCaliDiary vs BookneticCaliDiary vs BookingPressCaliDiary vs Simply Schedule Appointments All comparisons
Pricing
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Team and places

Your team runs their diary, without touching your WordPress dashboard

On every plan, team members sign in on your own website and see "My diary" in your site's look, with no access to the WordPress dashboard, your theme or your plugins. On Pro you also choose what each person sees: only their own diary, everything at their location (branch managers), or all bookings but not settings. It all stays on your website.

Available Plans: Free, Solo, Pro
Start free How it works
Illustration: a team member's own diary on the business's website.
Team sign-in, no dashboard access

What it does for you

Sign in

Team members sign in on your website.

Invite a person; they set their own password and sign in on your website, not in the dashboard.

  • No WordPress dashboard
  • Works with two-step sign-in
Access

Choose what each person sees.

Only their own diary, everything at their location, or all bookings but not settings.

  • Switch access off any time
  • Access levels on Pro
My diary

Their day at a glance.

Bookings, arrived or missed, appointment notes and their own time off, in your site's look.

  • Works on a phone
  • Same account for the app later
How it works

Set up in minutes

  1. Invite a team member

    From the Team and locations screen.

  2. They set a password

    Using the link in their email.

  3. Choose their access

    Own diary, location or all bookings.

Plans

What each plan includes

Feature FreeSoloPro
Team sign-in, no dashboard access
Team sign-in page at yoursite.com/calidiary-login, no dashboard access
Access levels: everything at their location, or all bookings but not settings
Branch managers: one or more locations to look after (with more than one location)

See prices and every plan

In detail

Everything about team sign-in, no dashboard access

Why a team sign-in matters

Giving every receptionist, stylist or associate a WordPress login means giving them the dashboard: settings, plugins and your theme, one wrong click away. CaliDiary gives each person their own sign-in on your website instead. They see My diary in your site's look and can run their day, and nothing else on your website changes hands. Their bookings and your customers' details stay in your own website's database, never on our servers; see where your data lives.

How it works

  1. On the Team screen, press Invite to sign in for a person.
  2. They receive an email link and set their own password.
  3. They sign in at yoursite.com/calidiary-login, with their username or email, and see My diary: their bookings, marking people as arrived or missed, appointment notes, and their own time off.

Behind the scenes, CaliDiary gives them a dedicated WordPress role with no dashboard access, so WordPress's own password safety (hashing, resets, lockouts and two-step plugins) protects them. "Forgot password?" uses WordPress's own reset email.

Access for each person

Access Sees
Only their own diary (default) Their own bookings and time off
Everything at their location Every booking at their branch: a branch manager
All bookings, but not settings The whole diary, without changing how CaliDiary is set up

The sign-in page is on every plan; the number of team members follows your plan (one person on Free and Solo). The access levels above are part of Pro, alongside unlimited team members and locations. See pricing for what each plan includes.

Who uses it

Teams where not everyone should see everything

Physiotherapists

Assessments, follow-ups and rehab classes, across your clinics.

Hair salons

Clients choose their stylist and a service that books at the right length.

Browse all 51 industries

Works well with

Team scheduling

One booking form for the whole team, each person with their own hours and services.

Available Plans: Free, Solo, Pro

Several locations

Customers choose where to come first; each place has its own people and services.

Available Plans: Solo, Pro

Your data stays on your website

Bookings and customer details stay in your own website. We never see them, so never sell them.

Available Plans: Free, Solo, Pro

Business app

Your diary and notifications on iPhone and Android, talking only to your website.

On the roadmap Plans: Free, Solo, Pro

See every feature Compare the plans

Questions about team sign-in, no dashboard access

Why not just give staff a WordPress login?
A normal WordPress login opens the dashboard, where settings, plugins and your theme can be changed by mistake. Team members get a dedicated role with no dashboard access, so they can run their diary and nothing else.
Do team members need a WordPress login?
They get one behind the scenes, with a dedicated role that has no dashboard access. People who already have a WordPress login can be linked to it instead.
Where is the team's sign-in page?
On your own website, at yoursite.com/calidiary-login. It is not listed by search engines, and everything stays on your site.
Is the sign-in page secure?
It uses WordPress's own sign-in and password reset, limits repeated attempts with a growing wait, gives the same message for a wrong name or a wrong password, and works with two-step sign-in plugins such as the official Two-Factor plugin.
Can I switch someone's access off?
Yes, at any time, from the Team and locations screen.

Try CaliDiary on your own website.

Start on the free plan, with no booking limit. Upgrade only when you need to.

Start freeSee pricing and plans