CaliDiary lets workshop and experience hosts sell places on their own WordPress website. Guests choose a date, buy one or more places or tickets, answer your questions, and pay by card. Classes stop at the number of places you set, escape rooms are booked whole by one group, and full dates offer a waiting list.
The Saltmarsh KitchenBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
The Saltmarsh Kitchen (a made-up cookery school) runs a Saturday pasta class for 12. Guests book up to 2 places each, tell the school about any allergies, and pay by card. When the class is full, others join the waiting list and are offered places that free up.
A city walking tour sells Standard and Concession tickets, each with its own price and limit. Every guest gets a QR ticket by email, and the guide checks people in with a phone at the meeting point.
On Pro, each escape room is a resource booked whole: the group says how many people are coming, and only rooms big enough are offered. Nobody else can join that slot.
A painting tutor runs a four-week beginners course booked as one, with class passes for the drop-in sessions that follow. Courses are on Pro; class passes on Solo and Pro.
Appointments several people can book at the same time.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableDates, ticket types with their own prices and limits, QR tickets.
AvailableBook a room whole or by the seat.
AvailableWhen full, people join a list and are offered freed places.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Pasta-making class12 places | 3 h | $75 |
| Kids baking morningTicket per child | 2 h | $30 |
| Walking tourStandard and Concession tickets | 90 min | $20 |
| Escape roomRoom booked whole | 60 min | $120 |
| Four-week beginners course | 4 × 2 h | $220 |
Several people book the same appointment time, up to the limit you set.
One-off events with ticket types, their own prices and limits, QR tickets and check-in.
When a time is full, people join a list and are offered freed places by email.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Codes customers enter when booking, for offers you choose to run.
The free plan sells places on group sessions and simple classes, with payment on the day or by bank transfer. Solo adds events with ticket types, QR tickets and check-in, card payments, waiting lists, class passes and discount codes. Escape rooms booked whole, courses and a team of hosts need Pro.
A workshop has a fixed number of stations, aprons or seats. In CaliDiary every date has a set number of places, and each booking takes one or more of them until the date is full. Places are counted inside the booking lock, so the last place goes to exactly one guest, even when two people book at the same moment.
Different guests pay different prices. On Solo and Pro, ticket types such as Standard, Concession or Child each have their own price and limit, every guest gets a QR ticket by email, and you check people in with any phone at the door. Regulars can buy class passes for drop-in sessions (Solo and Pro), and multi-week courses are booked as one (Pro).
Some experiences belong to one group. On Pro, a room can be a resource booked whole: the group says how many are coming, only rooms that fit are offered, and nobody else can join. Private group classes work the same way, at their own price.
Guests pay by card when they book, through your own Stripe, PayPal or Mollie account, with no fee from CaliDiary. Deposits work for private bookings, discount codes for offers you choose to run, and every payment shows on the booking with a numbered invoice on Solo and Pro. Free taster sessions book straight through with no payment step.
When a date sells out, guests join a waiting list for that date, or a range of dates, and are offered places that free up by email, in order or to everyone at once, as you choose.
Text and WhatsApp reminders through your own provider are on the roadmap. See the features page and pricing.
Ticket types, QR tickets and check-in at the door, for free and paid events.
Mats in group classes, private sessions and free first classes.
Hot desks, meeting rooms and studios by the hour or the day.
Venue viewings, menu tastings, fittings and planning meetings.
Start on the free plan, with no booking limit. Upgrade only when you need to.
