CaliDiary puts a booking form on your tutoring website. Parents or students choose a lesson, a free taster or a place in a small revision group, answer the questions you need (year group, subject, exam board) and book a time you are really free. Pupils' details stay on your own website.
Brightside TutoringBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
A parent finds Brightside Tutoring (a made-up tutor) and books a free 30-minute taster. The form asks for the child's year group, the subject, the exam board and what they find hardest. The tutor arrives at the taster already knowing where to start.
Before exams, the tutor runs Saturday revision sessions for up to six students at $20 a place. Parents book a place each; when the sixth place goes, the session stops being offered, and the last place can never go to two families at once.
The tutor teaches at home on Mondays and Wednesdays and at a learning centre on Thursdays. On Solo, both places are set up as locations and her working hours say where each day is, so a parent who chooses the centre only sees Thursday times.
Lessons are paid before the week starts. The confirmation shows the tutor's bank details with the booking reference, so payments are easy to match, and Mark as paid records each one. The To be paid list shows who still owes.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Free taster lesson | 30 min | Free |
| One-to-one lesson | 60 min | $45 |
| Exam technique session | 90 min | $60 |
| Revision group6 places | 90 min | $20 |
Several people book the same appointment time, up to the limit you set.
Not every booking needs a price: free, pay later, bank transfer or card, chosen per service.
Know what each booking is about before it starts, with no chasing details by email.
Customers choose where to come first; each place has its own people and services.
Show your bank details with a reference, or a payment link per service, then mark as paid.
Automatic confirmations and reminders, so customers turn up or cancel in good time.
A tutor with a few subjects can start on the free plan: unlimited bookings, five services, group places and bank transfer details. Solo adds unlimited services, dropdowns, payment links and up to 3 locations, for teaching at home and elsewhere. A centre with several tutors needs Pro.
Tutors hold information about children: names, schools, year groups, sometimes learning needs. With CaliDiary all of it stays in your own WordPress database, never on our servers. Ask only what you need, and use WordPress's own export and erase tools if a family asks for their data. See privacy and GDPR tools.
Your year has a shape. Add school holidays as time off, open extra hours before exams as special dates, and set a booking window so the diary doesn't fill months ahead. Buffers between lessons give you time to travel or reset. Details on opening hours and time off.
Revision groups and small classes use group places: you set how many people can book the same time, and CaliDiary counts the places inside the booking lock, so the last place goes to exactly one family. Revision groups can run from a weekly timetable, with a minimum number of students, and on Pro as a course of several sessions.
Parents compare tutors carefully. A clear booking page helps: each service with its length and price, a free taster so they can see whether their child gets on with you, and the questions you need answered before the first lesson. After the taster, add an appointment note about where the student is and what to work on; it stays on their profile for every lesson that follows, visible only to you. See customer profiles.
If you prefer to speak to a family before agreeing to regular lessons, choose I'll confirm each booking myself for the taster. The time is held while you decide, and the family hears back by email either way.
On Solo and Pro, families can buy a pack of lessons, pay by card through your own Stripe, PayPal or Mollie account, join a waiting list when a group is full, and get a video link for online lessons. Text reminders are on the roadmap. See every feature and its plan on the features page.
Lessons booked with the pick-up address, at the length the learner needs.
Mats in group classes, private sessions and free first classes.
PT sessions, free consultations and small groups, wherever you train.
Weekly timetables, class passes, memberships and waiting lists for full classes.
Start on the free plan, with no booking limit. Upgrade only when you need to.
