When you need it
- You run a regular workshop or training session, such as “Bookkeeping basics” every Tuesday evening.
- Several people book places on the same date, each paying for their place.
- You want to add another weekly time to a class you already run.
Before you start
- Classes count towards the Free plan's 5 services. Solo and Pro have no limit.
- To give classes a level, add your levels first in the Class levels card at the bottom of the Classes tab.
Step by step
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Open CaliDiary → Classes and courses and choose the Classes tab.
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Press Add class.
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Fill in the class:
- Name, such as “Bookkeeping basics”;
- Booking set-up: the class booking set-up that offers it (a new class starts in your first one);
- Price for each place, such as 30.00 (leave it empty for free);
- Usual length (minutes), such as 90;
- Description (optional).
[Screenshot to come] It will show: The Add class window: Name “Bookkeeping basics”, Booking set-up “Workshops”, Price for each place 30.00, Usual length (minutes) 90, a short description.The Add class window filled in for a bookkeeping workshop (Classes and courses → Classes → Add class) -
If you like, set a Minimum number of places for it to run and when to Check it: if fewer are booked by then, you are emailed. Switch on Show visitors how many places are left if you want.
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Keep Visitors can book it on and press Add class.
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The window Add a weekly time for … opens by itself. Set:
- Day and Starts, such as Tuesday at 18:00;
- Length (minutes) and Places, such as 12;
- Teacher: the person who runs it (it shows in their diary and they can mark the register);
- Room (optional), such as “Training room”, and Level (optional);
- From (optional) and Until (optional), if it runs for a set time only.
[Screenshot to come] It will show: The window “Add a weekly time for Bookkeeping basics”: Day Tuesday, Starts 18:00, Length 90, Places 12, Teacher Sam Reid (or Alex Morgan on Free), Room “Training room”, Level “Beginner”, Running on.The weekly time window with day, start time, places, teacher, room and level (Classes and courses → Classes → Add a weekly time) -
Press Add weekly time. The class card shows its Weekly timetable and its coming dates.
[Screenshot to come] It will show: The Bookkeeping basics card with its Weekly timetable (Tuesday 18:00, Training room, Beginner, 12 places; Edit, Remove), Add a weekly time, and the list of coming dates with Register, Change and Cancel.A class card with its weekly timetable and coming dates (Classes and courses → Classes) -
To run the class at another time too, press Add a weekly time under its timetable.
Tips
- A new class goes into your first class booking set-up. If you have none yet, make one on the Booking set-ups tab, then choose it in the class's Booking set-up.
- Switch off Running on a weekly time to pause it: no new dates are offered, and dates already booked stay.
- Removing a weekly time keeps the dates that already have bookings.
- A teacher can't be given two classes at the same time. Choose another time, or another teacher.
- On Solo and Pro you can sell class passes. Courses are on Pro: see Make a course.
Common problems
“Enter a price such as 12.50, or leave it empty for free.”
Type the price for one place as a number, without the currency sign.
“Enter the start time, such as 18:30.” or “Enter the places, from 1 to 10,000.”
Each weekly time needs a start time and the number of places.
“The last date must be on or after the first.”
Check From (optional) and Until (optional): the last date can't be before the first. Leave both empty for a class that keeps running.
“A class with bookings can’t be deleted: hide it from visitors instead.”
Edit the class and switch off Visitors can book it. Its booked dates stay as they are.