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Product Your data stays on your websiteOnline payments and depositsInvoices and credit notes, built inWorks with the tools you already useBooking forms that ask the right questionsTeam sign-in, no dashboard accessAccessible to every customerSafe, signed updates All features
Booking kinds AppointmentsGroup bookingsRequests you approveFree bookingsSeveral services in one visitClasses and coursesEvents with ticketsRooms, desks and equipmentWaiting list
Industries Professional servicesClinics and healthSalons and beautyTraining, classes and coursesPet careHome and autoPublic sector and educationCreative and eventsCommunity, charities and volunteering All 51 industries
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Pricing
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Opening hours

Close for a holiday, or open different hours on a date

A special date changes your hours for a day or a run of days: closed all day, closed for part of it, or open different hours.

Plans
Plans: Free, Solo, Pro
In the plugin
CaliDiary → Opening hours → Special dates

When you need it

  • The office is closed between Christmas and New Year.
  • You close early for a staff training afternoon.
  • You open on a Saturday before the tax deadline.

Step by step

  1. Open CaliDiary → Opening hours and choose Special dates. Press Add special date.

  2. Choose the date in From. For several days, choose the last one in Until (optional); leave it empty for just that day.

  3. With more than one location, choose Where: All locations, or one location.

  4. Under On this date, choose Closed all day, Closed for part of the day or Open different hours. For the last two, set the times under Closed during or Open during.

    [Screenshot to come] It will show: The Add special date window: From 26 December, Where All locations, On this date Closed all day, Except: people who still work that day with Alex Morgan added and Set Alex Morgan’s hours that day on (10:00–14:00), Note “Boxing Day”.
    A special date closing every location on Boxing Day, except one partner (Opening hours → Special dates → Add special date)

  5. If someone still works that day, use Except: people who still work that day: choose them in Add someone who works this day. They keep their usual hours, or switch on Set …’s hours that day to give them other hours.

  6. Add a Note (optional) that only staff see, such as “Boxing Day”, and press Save special date.

  7. The date appears in the list, such as Closed all day with Except Alex Morgan (10:00–14:00).

    [Screenshot to come] It will show: The Special dates list with the Boxing Day row: Closed all day, All locations, Except Alex Morgan (10:00–14:00), the note, and Edit and Remove.
    The special dates list showing a closure with one exception (Opening hours → Special dates)

Tips

  • To close the whole business or a location, use a special date. Time off is for one person only.
  • A special date changes the times people can book. Check the Overview for bookings already made on that date, and move or cancel them yourself if needed.
  • Press Remove to take a special date away: the date goes back to the usual hours.

Common problems

“Choose a date.”
Pick the first day in From. A new special date can’t be in the past.
“The last day must be on or after the first.”
Check Until (optional) is the same as, or later than, From.
The list says “No special dates coming up”
Only future dates are listed. Press Add special date to add one.

New to CaliDiary?

Start on the free plan, with no booking limit. Upgrade only when you need to.

Start freeSee pricing and plans