When you need it
- An adviser is on holiday next week.
- Someone is away for an afternoon.
Before you start
- To close the whole business or a location, use a special date instead: see Close for a holiday.
Step by step
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Open CaliDiary → Opening hours and choose Time off. Press Add time off.
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Choose the person in Who is away.
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With All day ticked, choose the First day and Last day.
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For part of a day, untick All day and set Starts on with its Start time, and Ends on with its End time.
[Screenshot to come] It will show: The Add time off window: Who is away Sam Reid, All day unticked, Starts on a date at 13:00, Ends on the same date at 17:00, Note “Training course”.Adding an afternoon of time off for Sam Reid (Opening hours → Time off → Add time off) -
Add a Note (optional) that only staff see, such as “Christmas”, and press Add time off. You see “Time off added.”
Tips
- Time off can’t be edited: delete it and add it again. Deleting asks “Delete this time off?” and they become bookable again.
- Only time off still to come is listed.
- Team members can add their own time off from their diary on the team sign-in page.
- Time off stops new bookings. Check their diary on the Overview for bookings already made in that time, and move them if needed.
Common problems
Add time off can’t be pressed
There is no one in your team yet. Add a person first: see Add a team member.
“Choose the dates.”
Fill in the first and last day (or the start and end) before saving.
“The end must be after the start.”
Check the end date and time come after the start.