CaliDiary puts your class timetable on your WordPress website. Members book a place in each class, use a class pass or membership, join the waiting list when a class is full, and sign up for beginners' courses. Every class stops at its limit, and members' details stay on your own website.
Ironbridge Fitness & DojoBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Ironbridge Fitness & Dojo (a made-up studio) runs HIIT, spin, boxing fitness and karate classes every week. Each class has its own places, and members book online from the timetable. When a class is full, it shows as full and members can join the waiting list.
Regulars buy a pack of ten classes to use within three months. Each booking takes one class from the pack, and members see how many they have left.
The dance school runs a six-week beginners' salsa course on Thursday evenings. People book the whole course at once, pay by card, and the course only runs if eight people sign up.
New members book a free taster class with no payment step. The form asks about fitness level and any injuries, so the instructor can adapt the session.
Appointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableWhen full, people join a list and are offered freed places.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Free taster class | 45 min | Free |
| HIIT class16 places | 45 min | $12 |
| Kids' karate20 places, by grade | 1 h | $10 |
| Adult beginners' dance courseRuns with 8 or more | 6 × 1 h | $72 |
| Personal session | 1 h | $40 |
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Several people book the same appointment time, up to the limit you set.
When a time is full, people join a list and are offered freed places by email.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
One-off events with ticket types, their own prices and limits, QR tickets and check-in.
Know what each booking is about before it starts, with no chasing details by email.
One instructor running classes can use Solo: unlimited classes, class passes, waiting lists and card payments. Pro adds courses and memberships, several instructors with their own hours, and several studios or halls.
A gym timetable, a dojo grading class and a ballet lesson all have one thing in common: many people, one time, a fixed number of places. CaliDiary runs each class on its weekly slot with its own places, levels and instructor. Places are counted inside the booking lock, so the last mat or the last spot on the dance floor goes to exactly one person.
Regulars want to book quickly and pay once. On Solo and Pro, class passes let members buy a pack of sessions and use them as they go. On Pro, courses book a set of sessions in one go, such as a six-week beginners' course or a term of ballet, and memberships cover members who come every week. Card payments go to your own Stripe, PayPal or Mollie account, with no fee from us.
Popular classes fill fast and people cancel late. The waiting list lets members join a full class and offers freed places by email: in order with a time limit, to everyone at once, or to the person you choose. Nobody is booked without saying yes.
Martial arts clubs and dance schools teach a lot of children. The booking form can ask for the parent's name, an emergency number and any health conditions, and on Solo and Pro a dropdown can ask for belt grade or level so beginners don't land in an advanced class. Answers are kept with each booking and on the member's profile.
End-of-term dance shows, grading days and open days work as events with tickets: ticket types with their own prices and limits, QR tickets by email and check-in at the door on Solo and Pro.
Text and WhatsApp reminders through your own provider account, and the business app for instructors, are on the roadmap. See every feature on the features page.
Mats in group classes, private sessions and free first classes.
PT sessions, free consultations and small groups, wherever you train.
Lessons by level, private sessions, camps, and courts, lanes or horses as resources.
Weekly lessons, online or in person, packs of lessons and small group classes.
Start on the free plan, with no booking limit. Upgrade only when you need to.
