CaliDiary lets pupils and parents book music and language lessons on your WordPress website: a free trial lesson, a weekly slot, a pack of lessons or a place in a small group class. Online lessons get a video link automatically, and pupils' details stay on your own website.
Harbour Music & LanguagesBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Harbour Music & Languages (a made-up school) offers a free 30-minute trial lesson. The form asks for the pupil's age, level and the instrument or language, and the trial books straight through with no payment step.
After the trial, the teacher books the next ten weekly lessons from the Overview screen while the parent is still there. The pupil keeps their Tuesday 17:00 slot, and a reminder goes out the day before each lesson.
Parents buy a pack of ten lessons by card. Each lesson booked uses one from the pack, and the parent sees how many are left.
Language pupils abroad take lessons online. Each online lesson gets a Zoom or Google Meet link made automatically, sent in the confirmation and reminders.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Trial lesson | 30 min | Free |
| Piano or guitar lesson | 45 min | $35 |
| Singing lesson | 30 min | $28 |
| Online language lessonVideo link included | 1 h | $30 |
| Conversation class8 places | 1 h | $15 |
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Several people book the same appointment time, up to the limit you set.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Bookings land in Google or Outlook, and your private plans there block those times.
Every visit, answer and private note for each customer, in one place.
One teacher can run on Solo: unlimited lessons, packs of lessons, card payments, calendar sync and video links. A music or language school with several teachers, rooms or branches needs Pro, which adds courses for full terms.
Music and language teaching runs on regular slots: the same pupil, the same time, every week, with a few gaps for trial lessons and catch-ups. CaliDiary offers only the times you teach, with breaks between lessons, and you can book a pupil's next weeks yourself from the Overview screen. Two-way calendar sync on Solo and Pro keeps orchestra rehearsals and school runs out of the diary.
A free trial lesson is the easiest yes for a new pupil. It books with no payment step, and the booking form asks for age, level and goals, such as a grade exam or a holiday. On Solo and Pro a dropdown can sort pupils by level, so a beginner never books an advanced conversation class.
Many language and music teachers teach online. On Solo and Pro, choose Zoom, Microsoft Teams or Google Meet for an online service and a video link is created for each lesson and sent to the pupil, so you never paste links into emails again.
Parents prefer to pay once for a block of lessons. Class passes on Solo and Pro sell packs of lessons with an expiry date; courses on Pro cover a full term. Card payments go to your own Stripe, PayPal or Mollie account, or show your bank details with each pupil's reference on every plan.
Grade exams, language certificates and end-of-term recitals all need planning. Ask about the goal on the booking form and keep notes after each lesson on the pupil's profile: pieces being learnt, scales to practise, vocabulary covered. When a pupil moves to another teacher in your school, the history goes with them. Recitals and concerts can be events with tickets, with seats for families and QR tickets at the door on Solo and Pro.
Conversation classes, choir sessions and ensemble workshops book as group sessions with a set number of places. One-off workshops can be events with tickets on Solo and Pro.
Text reminders and the business app are on the roadmap. See every feature on the features page.
One-to-one lessons, free tasters and small revision groups, booked by parents.
Weekly timetables, class passes, memberships and waiting lists for full classes.
Lessons by level, private sessions, camps, and courts, lanes or horses as resources.
Mats in group classes, private sessions and free first classes.
Start on the free plan, with no booking limit. Upgrade only when you need to.
