CaliDiary lets swimmers, riders and players book lessons on your WordPress website: group lessons by level with set places, private sessions with a chosen coach, holiday camps and courses. Courts, lanes and arenas can be booked as resources, and riders' and swimmers' details stay on your own website.
Meadow Riding & Swim SchoolBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Meadow Riding & Swim School (a made-up school) runs group riding lessons for beginners, novices and improvers. The booking form asks for the rider's level, height and weight, and each lesson takes six riders.
Children's swimming runs as ten-week courses each term. Parents book the whole course at once by card, and when a course is full they join the waiting list for the next one.
Private lessons need a coach and a place: an arena, a tennis court or a swimming lane. On Pro, each is a resource, so a lesson is only offered when both the coach and the place are free.
A summer pony camp runs over three days with 12 places a day. Families book each day they want, pay by card, and get a confirmation with what to bring.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableBook a room whole or by the seat.
AvailableWhen full, people join a list and are offered freed places.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Beginners riding lesson6 riders | 1 h | $50 |
| Private riding lesson | 45 min | $65 |
| Children's swimming course6 places | 10 × 30 min | $140 |
| Private tennis lesson | 1 h | $45 |
| Holiday camp day12 places | 6 h | $70 |
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Several people book the same appointment time, up to the limit you set.
Book a room whole or by the seat, and let a service need a room as well as a person.
When a time is full, people join a list and are offered freed places by email.
One-off events with ticket types, their own prices and limits, QR tickets and check-in.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
A coach working alone can use Solo: unlimited lessons, class passes, waiting lists, events and card payments. A school with several coaches, courts, lanes or arenas needs Pro, which adds resources, courses for whole terms and staff sign-in.
Sport is taught in levels. A beginner rider, a nervous swimmer and a club tennis player need different lessons, and a mixed group helps nobody. CaliDiary offers each level as its own lesson with its own places, and the booking form asks for the level, age, and for riding schools the rider's height and weight. Minimum numbers make sure a group lesson only runs when enough people book.
Most lessons need two things at once: a coach and a place to teach. On Pro, arenas, courts, lanes, pitches and even horses can be booked as resources, each with its own hours and capacity. A private lesson is only offered when the coach and the place are both free, and the booking lock stops any double booking.
Swimming and riding schools sell terms. On Pro, courses book a set of weekly sessions in one go; on Solo and Pro, class passes sell packs of lessons with an expiry date. Payments by card go to your own Stripe, PayPal or Mollie account, and full courses take a waiting list that offers freed places by email.
Holiday camps, pony days and open days work as events with tickets: dates, places, prices, QR tickets by email and check-in on the day on Solo and Pro.
Most pupils are children. Ask for the parent's name, an emergency number and any medical conditions; answers are kept with each booking, visible only to your staff, and stay on your own website.
Text and WhatsApp reminders, and the business app for coaches, are on the roadmap. See every feature on the features page.
Weekly timetables, class passes, memberships and waiting lists for full classes.
PT sessions, free consultations and small groups, wherever you train.
Mats in group classes, private sessions and free first classes.
Weekly lessons, online or in person, packs of lessons and small group classes.
Start on the free plan, with no booking limit. Upgrade only when you need to.
