Add an event and its dates

When you need it

• You run a seminar, open evening or talk on a particular date.
• You sell tickets with a fixed number of places.
• You want to add another date to an event you already run.

Before you start

• Events come with the Solo and Pro plans. On Free, the Events menu item shows what events look like, with Start free Solo trial and See plans.
• You need an event booking set-up: make one on the Booking set-ups tab of Events if you haven't yet.

Step by step

1. 1

   Open CaliDiary → Events and choose the Events tab.

2. 2

   Press Add event.

3. 3

   Fill in the event:

   • Booking set-up: the event set-up that sells it (it starts as your first one);
   • Name, such as “Year-end tax seminar”, and a Description (optional) and Image (optional);
   • Ticket price, used when the event has no ticket types (leave it empty or 0 for free);
   • Places per date, such as 40;
   • Where (optional), or a Link to join online (optional).

   [Screenshot to come] It will show: The Add event window: Booking set-up “Seminars”, Name “Year-end tax seminar”, Ticket price 25.00, Places per date 40, Where “City office, Glasgow”, and When tickets are on sale.

4. 4

   Under When tickets are on sale, leave On sale from (optional) empty to sell now, and choose when to Stop selling.

5. 5

   Keep Show to visitors on and press Add event. You see Event added. Now add its first date.

6. 6

   In Add a date for …, choose the Date, the Places, when it Starts and Ends, and Who runs it (optional). Press Add date.

   [Screenshot to come] It will show: The window “Add a date for Year-end tax seminar”: Date, Places 40, Starts 18:30, Ends 20:30, Who runs it Alex Morgan, and Add date.

7. 7

   The event's card lists its dates with what is booked. To run it again, press Add a date.

   [Screenshot to come] It will show: The Year-end tax seminar card with its set-up, price and venue, its dates table (Date, Time, Booked, Status “On sale”) with Check in, Print all tickets, Door list, Edit and Cancel, and Add a date.

Tips

• Add ticket types, such as General and Student, once the event is saved: see Ticket types and QR tickets.
• The person who runs a date sees it in their diary and can check people in for it.
• Switch on Show “Only N left” when few places are left to show honest scarcity when it is true.
• A date with bookings keeps its day and times as customers were told. You can still change its places.

Common problems

Related guides

• Ticket types and QR tickets
• Check people in at the door
• Print tickets and the door list
• Put a booking set-up on your website