CaliDiary lets venues and wedding suppliers take bookings on their own WordPress website. Couples book a viewing, a tasting, a fitting or a planning meeting, tell you their date and guest numbers, and pay a deposit where you ask for one. Viewings can be held until your team confirms them, and couples' details stay on your own website.
Ashbury BarnBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Ashbury Barn (a made-up venue) opens Saturday viewings online. Couples choose a time, give their preferred wedding date and guest numbers, and the time is held as a request while the events team checks the date is still available, then accepts.
Tasting evenings have 8 tables of two. Couples pay when they book, and the cost is taken off their final bill later. When an evening is full, others join the waiting list.
On Pro, each fitting room is a resource and each stylist a team member. A first fitting needs a stylist and a room, so only times when both are free are offered.
For couples who live far away, the planner offers video meetings. A link is made for each booking, and the meeting appears in the planner's own calendar through two-way sync.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Venue viewingRequests you approve | 60 min | Free |
| Menu tasting for two8 tables | 90 min | $80 |
| Dress fitting | 60 min | Free |
| Planning meeting (video) | 45 min | Free |
| Date reservation deposit | 30 min | $500 |
Hold the time and decide yourself whether to accept or decline each booking.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Several people book the same appointment time, up to the limit you set.
Book a room whole or by the seat, and let a service need a room as well as a person.
Bookings land in Google or Outlook, and your private plans there block those times.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
The free plan covers one person with free viewings and requests you confirm. Solo adds card deposits, invoices, waiting lists, calendar sync and video links. A venue with an events team, or a shop with several fitting rooms and stylists, needs Pro.
A venue viewing is often the moment a couple decides. Letting them pick a time online, at weekends and in the evening, fills the diary with serious enquiries. The booking form asks for their date, guest numbers and the type of event, so the team prepares the right rooms and prices. With I'll confirm each booking myself, a viewing is held while you check the date is still open, then confirmed.
Menu tastings are group sessions with a set number of tables, paid when booked. Bridal shops and suits hire can book fittings with a stylist and, on Pro, a fitting room as a resource, so a time is only offered when both are free. Planners, florists and cake makers offer consultations in person or by video, with a meeting link made for each booking.
Deposits are taken by card through your own Stripe, PayPal or Mollie account, with no fee from us, or by bank transfer with the couple's own reference. Every payment shows on the booking with what is still to pay, and Solo and Pro make numbered invoices with VAT that never change once issued.
Two-way calendar sync keeps your Google, Outlook or Apple calendar and your booking form in step, so a private event in your calendar is never offered as a viewing. The booking lock makes sure two couples never get the same slot.
Hire that runs over several days, such as weekend venue hire or accommodation, is not something CaliDiary is built for. It handles the appointments around the big day.
Text and WhatsApp reminders through your own provider are on the roadmap. See the features page and pricing.
Ticket types, QR tickets and check-in at the door, for free and paid events.
Portrait sessions, headshots and mini-session days, with the shoot details asked up front.
Cookery and art classes, tours, escape rooms and training workshops.
Hot desks, meeting rooms and studios by the hour or the day.
Start on the free plan, with no booking limit. Upgrade only when you need to.
