CaliDiary lets clients book an immigration consultation, an interpreter, a certified translation drop-off or a notary appointment on your WordPress website. The form asks which language, which visa route or which document, files arrive before the meeting, and everything stays on your own website.
Meridian Visa & LanguageBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Meridian Visa & Language (a made-up practice) asks which visa route the client is considering and lets them upload their passport and current permit. The adviser reads them before the call, and the hour goes on advice instead of gathering paperwork.
Clients booking an interpreter choose the language from a dropdown and only see interpreters who offer it. Each interpreter has their own services and hours, so a Polish speaker is never booked for a Tamil appointment.
A notary appointment is paid by card when it is booked, through the practice's own Stripe account. The form asks which documents need certifying and how many, and reminds the client to bring photo ID.
Clients outside the country book a video consultation. A Zoom or Microsoft Teams link is made for each booking, and it appears in the adviser's own calendar through two-way sync.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableBack-to-back services with one person; times and prices add up.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Free 15-minute enquiry call | 15 min | Free |
| Visa consultation | 60 min | $120 |
| Application reviewRequests you approve | 90 min | $220 |
| Notary appointment | 20 min | $80 |
| Interpreter, per hour | 60 min | $55 |
Customers send documents and photos with their booking; files stay private on your site.
Know what each booking is about before it starts, with no chasing details by email.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
One booking form for the whole team, each person with their own hours and services.
Bookings and customer details stay in your own website. We never see them, so never sell them.
A sole adviser, translator or notary can start free and move to Solo for document uploads, dropdowns, card payments, invoices and video links. A practice with several advisers or a pool of interpreters needs Pro for unlimited people, each offering their own languages.
Immigration, translation and notarial work all start with paperwork. On Solo and Pro, the booking form can ask for passports, permits, certificates or the documents to be translated, with the kinds and sizes of file you choose. Files are checked by their contents, stored privately on your own server, and photos lose their hidden location data. See file uploads.
A pool of interpreters or translators is a team: each person has their own hours, the services they offer and their own calendar. Clients choose the language first and then see only the people who can take the booking, or simply the first one free. The booking lock stops two clients taking the same interpreter at the same time.
Notary appointments and certified translations are often paid upfront. Clients pay by card through your own Stripe, PayPal or Mollie account, or by bank transfer with their reference, and every payment is recorded against the booking with a numbered invoice on Solo and Pro.
Many clients are overseas. Video consultations get a Zoom, Microsoft Teams or Google Meet link automatically, and the booking form works in any modern browser, on a phone or by keyboard alone.
Clients' details, answers and documents are stored in your own WordPress database and on your own server, never on CaliDiary's. Appointment notes are for staff only. CaliDiary does not give immigration or legal advice.
Free first calls, paid consultations and conflict checks before you confirm.
Discovery calls, paid strategy sessions and client workshops.
Visa, passport and document appointments, with uploads and checks before confirming.
Tax return appointments, discovery calls and documents before the meeting.
Start on the free plan, with no booking limit. Upgrade only when you need to.
