On Solo and Pro, connect a person's Google or Outlook (Microsoft 365) calendar. Bookings appear in it automatically, and anything already in that calendar, such as a dentist appointment or a school run, blocks those times on your booking form. Any other calendar, Apple included, can subscribe to a CaliDiary feed so bookings appear there too.
Bookings appear in Google and Outlook calendars, and busy times there block bookings.
Customers only see that a time is not free, never what is in your calendar.
Connect whichever of the two each person already uses. Any other calendar can subscribe to a feed.
From each person's profile.
New, moved and cancelled.
So customers only see real free times.
Most people already run their day from Google Calendar, Outlook or their iPhone. A booking system that lives somewhere else means checking two places, and sooner or later a customer books the hour you set aside for the school run. With two-way sync, CaliDiary turns the calendar you already use into a Google Calendar booking system on your own WordPress site: bookings go in, and your own plans come out as busy times.
| Direction | What happens |
|---|---|
| CaliDiary → your calendar | New, moved and cancelled bookings appear in your calendar automatically |
| Your calendar → CaliDiary | Busy times in your calendar are treated as busy, so those times are not offered |
The most common cause of double bookings is not two customers at once (CaliDiary's booking lock already prevents that). It is a private appointment that the booking system doesn't know about. Two-way sync closes that gap.
Each person connects their own calendar from your website. Your bookings and customers' details stay in your website's database, as with every CaliDiary feature. Calendar sync is part of the Solo and Pro plans; see pricing.
Discovery calls, paid strategy sessions and client workshops.
Chemistry calls, coaching sessions and small group workshops.
Free first calls, paid consultations and conflict checks before you confirm.
Free first meetings, fact-find questions and annual reviews.
Portrait sessions, headshots and mini-session days, with the shoot details asked up front.
One-to-one lessons, free tasters and small revision groups, booked by parents.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Two people can never book the same time, even when they press Book at once.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
One booking form for the whole team, each person with their own hours and services.
Automatic confirmations and reminders, so customers turn up or cancel in good time.
Customers book themselves, day or night: no phone tag, no back-and-forth emails.
Connects with: Google Calendar , Microsoft Outlook , Apple Calendar
Start on the free plan, with no booking limit. Upgrade only when you need to.
