CaliDiary lets clients and parents book speech and language therapy, occupational therapy, podiatry, nutrition and dietetics appointments on your practice's WordPress website. Referral letters arrive with the booking, home and school visits leave travel time, and online sessions get their video link automatically.
Brookfield Therapy PartnersBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Brookfield Therapy Partners (a made-up practice) asks parents for the child's age, school and main concerns, and lets them upload a referral or school report. The therapist reads it all before the first session.
An occupational therapist offers clinic sessions and home or school visits. Visits ask for the address and leave a buffer either side for travel.
Podiatry needs the treatment chair and equipment. On Pro, the podiatry room is a resource, so an appointment is only offered when the podiatrist and the room are both free.
A dietitian runs follow-ups by video. Each booking gets a Zoom or Google Meet link, and clients who buy a pack of four follow-ups book each one against the pack.
One person, one customer, a set length.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableA timetable, levels, minimum numbers, a course of sessions.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Speech therapy assessment | 60 min | $95 |
| Occupational therapy session | 45 min | $80 |
| Home or school visitRequests you approve | 60 min | $110 |
| Podiatry appointment | 30 min | $45 |
| Nutrition consultation | 45 min | $70 |
Know what each booking is about before it starts, with no chasing details by email.
Customers send documents and photos with their booking; files stay private on your site.
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Hold the time and decide yourself whether to accept or decline each booking.
Timetables, levels, minimum numbers, class passes and courses of several sessions.
One booking form for the whole team, each person with their own hours and services.
A speech therapist, OT, podiatrist or dietitian working alone can move to Solo for referral uploads, conditional questions, packs of sessions, video links and invoices. A practice with several therapists, rooms or more than 3 locations needs Pro.
Multi-disciplinary practices run very different appointments: hour-long speech assessments, half-hour podiatry, home visits for occupational therapy, video follow-ups for nutrition. Each service keeps its own length, price, buffers and practitioners, so clients only ever see what makes sense, and the booking lock prevents clashes across the whole team.
On Solo and Pro, families and clients can upload referral letters, school reports or food diaries with the booking. Files are stored privately on your own server, and photos lose their hidden location data. Questions can appear only when relevant, such as school details for children's services.
Clinic appointments can need a room on Pro. Home and school visits ask for the address, leave buffers for travel and can be held as requests until you confirm them. Online sessions get a video link automatically. See video meeting links.
Many allied health plans are a series of sessions. On Solo and Pro, packs of sessions can be bought by card through your own account and booked one by one; on Pro, a course books every session at once.
Answers, files and appointment notes are kept in your own WordPress database, staff-only, and included in WordPress's export and erase tools. Encrypting sensitive answers in the database is on the roadmap. CaliDiary is booking software, not a clinical records system.
Assessments, follow-ups and rehab classes, across your clinics.
Introductory calls, weekly sessions and requests you approve.
GP appointments, health checks and follow-ups, kept on your own site.
New patient assessments, treatments, massage and acupuncture.
Start on the free plan, with no booking limit. Upgrade only when you need to.
