CaliDiary lets customers book a vaccination, a travel health consultation or a health check on your pharmacy's WordPress website. Vaccination clinics can take several people every few minutes, eligibility questions are asked before booking, and free and paid services sit on the same form.
Mill Lane PharmacyBook an appointment
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Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Mill Lane Pharmacy (a made-up pharmacy) runs a Saturday vaccination clinic. Each 10-minute slot has 3 places, one per vaccinator, and the slot stops taking bookings when it is full. Customers arrive at their time instead of queuing at the counter.
The vaccination form asks the questions the pharmacist needs, such as age band and allergies. On Solo and Pro, follow-up questions appear only for the answers that need them, and the pharmacist reads every answer before the clinic.
A travel health consultation is paid by card when it is booked. The form asks for the destination and travel dates, and the customer uploads their vaccination record if they have one.
Blood pressure checks are free and book with no payment step, next to paid consultations. The consultation room is booked as a resource on Pro, so two pharmacists never need it at once.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableNo price, no payment step.
AvailableBook a room whole or by the seat.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Seasonal vaccination3 places per slot | 10 min | $18 |
| Travel health consultation | 20 min | $30 |
| Travel vaccination | 15 min | $45 |
| Blood pressure check | 10 min | Free |
| Medication review | 20 min | Free |
Several people book the same appointment time, up to the limit you set.
Know what each booking is about before it starts, with no chasing details by email.
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Book a room whole or by the seat, and let a service need a room as well as a person.
Bookings and customer details stay in your own website. We never see them, so never sell them.
A pharmacy where one pharmacist runs consultations can work on Solo, with eligibility questions, card payments and invoices. Several pharmacists and vaccinators, a consultation room booked as a resource, or more than 3 branches need Pro.
Seasonal vaccination clinics bring crowds. With places per time, each slot takes as many people as you have vaccinators, and the booking lock makes sure the last place goes to exactly one person. Special dates add extra clinic days in busy seasons, and minimum notice stops last-minute bookings when stock is running low.
Pharmacists need answers before they can go ahead. The booking form asks your questions, and on Solo and Pro follow-up questions appear only when an answer needs them. Customers can upload a vaccination record or a prescription letter with the booking. See the booking form builder.
Free blood pressure checks and medication reviews sit next to paid travel consultations and vaccinations. Paid services can be paid in the pharmacy, by bank transfer, or by card when booking through your own Stripe, PayPal or Mollie account (Solo and Pro). Numbered invoices with VAT where it applies are made on your own website.
Most pharmacies have one consultation room. On Pro it is a resource, so a service can need both a pharmacist and the room, and nobody double-books it. Several pharmacists each have their own hours and services.
Answers, uploaded records and appointment notes are stored in your own WordPress database and on your own server, never on CaliDiary's. WordPress's export and erase tools include everything. Encrypting sensitive answers in the database is on the roadmap. CaliDiary is booking software, not a patient records system.
GP appointments, health checks and follow-ups, kept on your own site.
Eye tests, lens fittings, hearing tests and hearing aid fittings.
Speech therapy, OT, podiatry, nutrition and dietetics appointments.
Free resident appointments, information sessions and requests checked before they are confirmed.
Start on the free plan, with no booking limit. Upgrade only when you need to.
