CaliDiary lets candidates book their own screening call, interview or assessment-day place on your recruitment agency's or company's WordPress website. CVs arrive with the booking, video links are made for remote interviews, and every interviewer's own calendar blocks the times they are busy.
Brightpath RecruitmentBook an appointment
Live demoCheck and confirm
Demo only: a made-up business. Nothing is sent or stored.
Made-up businesses, real CaliDiary features. Each example names the features that do the work.
Brightpath Recruitment (a made-up agency) puts a booking link in every application acknowledgement. Candidates pick a 20-minute screening call with the consultant handling the role, upload their CV, and get a Microsoft Teams link with the confirmation. No more five emails to agree a time.
Interview slots are a booking set-up that only the shortlisted candidates are sent. Each slot holds one candidate, the hiring manager and the consultant are both free (two-way calendar sync blocks their meetings), and the candidate chooses in person or on video.
A graduate assessment day has 12 places. Candidates book a place, answer questions about access needs and dietary requirements, and get a reminder the day before. When it is full, others join the waiting list and are offered any place that frees up.
For senior roles, interviews are held as requests: the time is kept for the candidate while the hiring manager checks the CV, then accepted or declined from the Overview screen. Declined candidates get a polite email straight away.
One person, one customer, a set length.
AvailableAppointments several people can book at the same time.
AvailableThe time is held until you accept or decline.
AvailableNo price, no payment step.
AvailableAn example to adapt: change the names, lengths and prices to your own.
| Service | Length | Price |
|---|---|---|
| Screening callVideo or phone | 20 min | Free |
| First interview | 45 min | Free |
| Second interviewRequests you approve | 60 min | Free |
| Assessment day place12 places | 4 h | Free |
| CV review for candidates | 30 min | $40 |
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Bookings land in Google or Outlook, and your private plans there block those times.
Customers send documents and photos with their booking; files stay private on your site.
Hold the time and decide yourself whether to accept or decline each booking.
One booking form for the whole team, each person with their own hours and services.
Several people book the same appointment time, up to the limit you set.
An independent recruiter can run screening calls on Solo, with CV uploads, video links and calendar sync. An agency or in-house team where several consultants and hiring managers interview needs Pro for unlimited people, staff sign-in and permissions.
Recruitment runs on calendars. Every candidate who has to email back and forth to agree a time is a candidate who might accept another offer first. With CaliDiary, a booking link goes in the application acknowledgement, the shortlist email or the job advert, and candidates choose a time that is really free for the consultant or hiring manager.
On Solo and Pro, the booking form can ask for a CV, a portfolio or a right-to-work document. Files are checked by their contents, stored outside your website's public folders, opened only by signed-in staff through signed links, and deleted with the booking or when the candidate's data is erased. Candidates' details stay in your own WordPress database. See file uploads.
Two-way sync with Google, Outlook and Apple calendars means a hiring manager's existing meetings block their interview slots, and each interview appears in their calendar as soon as it is booked. On Pro, hiring managers can sign in on your website to see just their own interviews, without access to the WordPress dashboard. See calendar sync.
Graduate schemes, open days and assessment centres are group bookings: a set number of places, filled one candidate at a time, with the last place going to exactly one person. Questions about access needs and dietary requirements are asked once per booking, and a waiting list fills places freed by withdrawals.
The booking form is built and tested to WCAG 2.2 AA, so candidates using a keyboard, a screen reader or a phone can book like anyone else. A question about adjustments for the interview can sit on every form. See accessible booking.
Discovery calls, paid strategy sessions and client workshops.
Discovery calls, strategy sessions and IT support visits.
Office hours, careers and advice appointments, and workshops with a set number of places.
Chemistry calls, coaching sessions and small group workshops.
Start on the free plan, with no booking limit. Upgrade only when you need to.
