Online appointment booking
Customers book themselves, day or night: no phone tag, no back-and-forth emails.
Features
Every feature, with its plan and status.
CaliDiary is a booking plugin for WordPress. Here is everything it does, which plans include each feature, and what is on the roadmap for later. Filter by category, plan or status, or search for what you need.
- Available
- On the roadmap
Filter the features
Showing 4 of 39 features.
Booking kinds
Appointments (one-to-one or in groups), requests, free bookings, classes, events and rooms.
Group bookings and places
Several people book the same appointment time, up to the limit you set.
Requests you approve
Hold the time and decide yourself whether to accept or decline each booking.
Free and paid bookings
Not every booking needs a price: free, pay later, bank transfer or card, chosen per service.
Several services in one visit
Customers choose more than one service; times and prices add up into one appointment.
Classes and courses
Timetables, levels, minimum numbers, class passes and courses of several sessions.
Events with tickets
One-off events with ticket types, their own prices and limits, QR tickets and check-in.
Rooms, desks and equipment
Book a room whole or by the seat, and let a service need a room as well as a person.
Waiting list
When a time is full, people join a list and are offered freed places by email.
Scheduling
Hours, time off, buffers and the lock that stops double bookings.
Opening hours and time off
Weekly hours with breaks, special dates, holidays, buffers, notice and a booking window.
No double booking
Two people can never book the same time, even when they press Book at once.
Look busy
Hide a few free times so a new diary never looks empty, without pressure messages.
Payments and money
Free or paid, paid now or later, with invoices and tax done properly.
Online payments and deposits
Paid up front, in full or by deposit, into your own Stripe, PayPal or Mollie. No commission.
Bank transfer and payment links
Show your bank details with a reference, or a payment link per service, then mark as paid.
Invoices and credit notes, built in
Numbered invoices with VAT lines and credit notes, made on your own site. No add-on to buy.
Tax and VAT on bookings
Prices with or without tax, the rate kept with every booking, and named rates per service.
Discount codes
Codes customers enter when booking, for offers you choose to run.
Team and places
People, their hours and services, and the places they work.
Team scheduling
One booking form for the whole team, each person with their own hours and services.
Several locations
Customers choose where to come first; each place has its own people and services.
Team sign-in, no dashboard access
Staff run their own diary on your website, without access to your WordPress dashboard.
Forms
Ask exactly what you need before the appointment.
Booking forms that ask the right questions
Know what each booking is about before it starts, with no chasing details by email.
File uploads and live photo
Customers send documents and photos with their booking; files stay private on your site.
Messages and calendars
Confirmations, reminders, calendars and video links.
Email confirmations and reminders
Automatic confirmations and reminders, so customers turn up or cancel in good time.
Two-way calendar sync
Bookings land in Google or Outlook, and your private plans there block those times.
Video meeting links
Each online appointment gets its own Zoom, Teams or Google Meet link, sent for you.
Text and WhatsApp reminders
Reminders by text or WhatsApp through your own provider account.
Customers and privacy
Profiles, history and privacy tools, kept on your own website.
Customer profiles and history
Every visit, answer and private note for each customer, in one place.
Customers' own booking page
Customers view, cancel or book again from their email link, so fewer calls for you.
Your data stays on your website
Bookings and customer details stay in your own website. We never see them, so never sell them.
Spam protection
A hidden spam trap and booking limits, and Google reCAPTCHA with your own keys.
Website and design
Add booking to WordPress your way, in your colours.
Accessible to every customer
Every customer can book, by keyboard, screen reader or touch. Tested to WCAG 2.2 AA.
WordPress block and shortcode
Add the booking form to any page with a block or a shortcode, with a live preview.
Elementor widget
Drop the booking form into Elementor pages and see it live in the editor.
Booking form designs
Your accent colour, light or dark, rounding, and a choice of layouts.
Reports
Know how the diary and the money are doing.
Reports and spreadsheet exports
Download bookings and customers as spreadsheets; a Reports screen on paid plans.
Developers and apps
Updates, apps and connections to other tools.
Safe, signed updates
Signed, staged updates that can be rolled back, and billing never takes bookings down.
API keys and webhooks
API keys for your own tools, and signed webhooks when bookings change, sent from your own website.
AI assistant connector
Ask an AI assistant about your diary, through a connector that runs on your own site.
Business app
Your diary and notifications on iPhone and Android, talking only to your website.
No features match those filters. Show every feature.
Start with what you need today.
The free plan has no booking limit. Solo and Pro add payments, more forms and more people when you are ready.